Adding Rich Content to PowerPoint 2007
For earlier PPT versions, see MS Support.
Images: JPGs, GIFs, Animated GIFs
Flash: Shockwave Flash Object
Executables: Flash Player
Movies: PPT Compatible Formats (AVI)
Other: Switch from PPT to Windows Applications
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Microsoft PowerPoint (PPT) uses ActiveX Controls to playback other rich content
media within a presentation.
Fragile Link Alert: The media included in or launched by
PPT must be retained with the PPT file. URLs or paths to these media files
may change if the presentation is moved to a different computer. Use a local link whenever possible, that is, a relative path between PPT and the media file. Avoid subfolders in the path. Make sure
full PowerPoint (not just the viewer) is installed so that the paths can
be edited and tested before the presentation. PPT Viewer is inadequate for playing back rich content.
Testing: Always test playback of rich media on the computer
that you are going to use for the presentation. If you plan to use a different
then add alternative formats for each media clip as fallbacks.
Insert a picture into PPT. Pictures can be used as "buttons" to launch
Animated GIFs play automatically during the presentation.
This icon represents a Flash animation file on the desktop. The SWF file requires Flash Player, accessed in either a web browser plug-in or a PPT slide.
Do ONCE: Reveal the Developer Tab
- Click the Microsoft Office Button. SHOW ME
- Click PowerPoint Options. SHOW ME
- Click Popular. Select the Show Developer tab in the Ribbon. SHOW ME
Do EACH TIME: Add a Shockwave Flash Object ActiveX Control to a Slide
- On the Developer tab, click More Controls in the Controls group. SHOW ME
- In the list of controls, click Shockwave Flash Object, click OK. SHOW ME
- Drag on the slide to draw the control. SHOW ME
- Resize the control by dragging the sizing handles.
- Right-click the Shockwave Flash Object, and then click Properties. SHOW ME
- In the Movie property, type in the path and name of the SWF file. It must have a .swf extension. Adjust the Height and Width as needed. SHOW ME
- Test the slideshow. The SWF file is now a dependent file and must stay with the PPT file.
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Flash animation can be packaged into stand-alone Flash players, called projectors or executables
(EXE). Flash authoring software is required to convert SWF to EXE.
Playback EXE on the Desktop
- Double-click EXE to launch the Flash player in its own window.
- View > Full Screen if desired. SHOW ME
- Windows operating system is required.
- Flash plug-in is not required.
Playback EXE from PPT
Create a button which will launch Flash player when clicked. Start with a
JPG (or GIF) screen captured image of the animation, or any image you
want for a button.
- Place the EXE in the folder that has the PPT presentation.
- Insert the JPG image into a slide. This will become a clickable button.
- Select the JPG. Select Insert Action. SHOW
- In the Mouse Click tab choose Run Program. Browse to the EXE file. SHOW ME
- Test the slideshow. The player is launched in its own window when the button is clicked during
the presentation. SHOW ME
- The EXE file is now a dependent file and must stay with the PPT file.
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Certain types of video clips (movies) can be inserted directly into PPT.
- Insert > Movie > Movie from File. SHOW ME
- Compatible formats, such as WMV, will be shown for selection. SHOW ME
- After selecting the movie, you will prompted as to whether the movie should
play automatically or after clicking. SHOW ME
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QuickTime video is not directly compatible with PPT. It can be launched as
Playback MOV on the Desktop
Test first by double-clicking the MOV file to make sure that QuickTime can
be launched in the computer. If not, then install QuickTime player from
the Apple website.
Playback MOV from PPT
Create a button which will launch QuickTime player when clicked. Start with
a JPG (or GIF) screen captured image of the video, or any image you want
for a button. You can also hyperlink text.
- Place the MOV in the folder that has the PPT presentation.
- Insert the JPG image into a slide. This will become a clickable hyperlinked
- Right-click the JPG image. Choose Hyperlink. SHOW ME
- Link to: Existing File or Web Page. Look in: Current Folder. Browse to and select the MOV file.
- Clicking the button during the presentation will launch QuickTime in its
- The MOV file is now a dependent file and must stay with the PPT file.
Once the image or text is hyperlinked, then right-clicking on it again will
display a new set of menu options appropriate for an existing hyperlink.
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Play any open Windows application by bringing it into the foreground during a PPT presentation.
- Open the application or document that you will want to show during the presentation. Example: double-click a Flash stand-alone player executable before the presentation begins.
- Open PPT and go into presentation mode.
- Advance the presentation until you get to the point where you want to show the other application.
- Press and hold the ALT key.
- While holding the ALT key, press the TAB key once. The Windows taskbar will be displayed.
- While holding the ALT key, press the TAB key to cycle through the open application icons. SHOW ME
- Release the ALT key to select the icon.
- The other application will appear in the foreground without interfering with the PPT display.
- A Flash player window can be played Full Screen using this method. SHOW ME
- Practice the ALT-TAB behavior before a presentation.
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